How Do You Save and Then Find It Again

You tin salvage a file to a binder on your hard disk drive, a network location, the cloud, a DVD, the desktop, or a wink drive. While you must identify the destination, if it is different than the default folder, the saving process is the aforementioned regardless of what destination y'all choose. By default, Office programs relieve files in the default working folder.

Additionally you can relieve a file in a different file format, such as RTF, CSV, or PDF.

Saving a file to OneDrive or SharePoint allows you to admission information technology on any device and enables features such as AutoSave and Version History, which tin can help prevent data loss if your file closes unexpectedly.

To salve your file:

1. Press CTRL+S or select File >Salvage.

   Tip:Yous can besides select Salve on the Quick Admission Toolbar.

2. You lot must enter a name for the file if y'all are saving it for the first fourth dimension.

Tip:Save your file to a cloud location, such as OneDrive or SharePoint, to be able to access it anywhere, collaborate with others in real-time, and access Version History.

Past default, if yous're signed in, files are saved to your OneDrive. If you want to save the current file somewhere else, click the Location driblet-down to run into additional recently-used locations. If the location yous desire isn't there, yous can open the full Salvage Equally window by selecting More salve options.

Tip:If you save your file to OneDrive or SharePoint, AutoSave will exist enabled by default, then you don't take to remember to save as y'all go.

If you'd similar to change the default location for these saves to 1 of your other recently-used folders, select the Location drop-down, right-click the folder location you want to set as the default and select Set as Default Location.

If you want to relieve to a location other than your recently-used folders, select More locations. If you lot haven't received this update yet, your Office applications volition go along to employ the File menu for saving.

Tips:

• You lot can also printing F12 or select File > Relieve As to open up the File menu.

• If you're used to using keyboard shortcuts when closing your document, such as ALT+F4, you lot tin can quickly choose to "Don't Save" the file by using the keyboard accelerator key for that push button (ALT+N).

Save a copy equally a new file (Salve As)

Tip:If you lot're going to create a new file based on an existing file, but only want your changes saved in the new file, it'southward a good idea to Save a Copy before you've made whatsoever changes. That style your original file will remain unchanged and all your edits will be in the new copy. You can also right-click the original file and select Open a copy.

1. Printing F12 or click File > Relieve a Re-create

2. By default Role will salvage the copy in the aforementioned location as the original. If yous're happy with the existing location go along to step 3. If you want to save the new copy in a unlike location choose it at this point.

   Location	Description
   Sites – [Your Company Name]	SharePoint or Office 365 Groups document libraries
   OneDrive – [Your Company Name]	OneDrive for Business
   OneDrive – Personal	OneDrive for consumers via your Microsoft account
   This PC	Your local device, including any connected hard drives or flash drives
   Scan	Opens the File Explorer and so you lot can navigate to any location on your figurer.

3. Give your new copy a proper noun and click Save.

Your original file volition be airtight and yous'll now be working in the new re-create you merely created.

Tip:If you detect yourself creating new files based on existing files oft, you may want to employ templates to make the process easier and safer. Come across Create a template for more information.

Relieve as a dissimilar format

You might want to salve your file in another format so that yous, or somebody else, can open up the file in a different plan or older version. For example, you might want to relieve your Word document as a Rich Text File (RTF) or your Excel workbook as a Comma-Separated Values (CSV) file.

Of import:If you save an Role file in a format other than the Open up XML format (such every bit .DOCX, .XLSX, or .PPTX) some connected experiences and modern features like AutoSave or Accessibility Checker won't work on that file.

1. Click the File tab.

2. Click Save As.

3. Choose a file location, such as OneDrive or This PC to store your file.

4. In the File proper noun box, enter a new name for the file.

5. In the Relieve as blazon list, click the file format that you want to save the file in. For example, click Rich Text Format (.rtf), Word 97-2003 (.physician), Web Page (.htm or .html), or Comma Delimited (.csv).

   

   For more information virtually how to save files in PDF (.pdf) or XPS (.xps) formats, run across Save or catechumen to PDF or XPS.

6. Click Salvage.

Support and recover your files

How you support and recover your files depends on where and when you saved information technology. To acquire more than about a characteristic, including which versions of Office support it, select the name of the feature in the tabular array below.

Saved to OneDrive

Saved to your device

If AutoRecover is turned on and your file closes unexpectedly, Document Recovery opens the side by side time y'all open up the Office app. You lot can also recover an before version of an Function file.

Important:Even if AutoRecover is turned on, yous should save the file frequently while y'all're working on information technology to avert losing data because of an unexpected power failure or other problem.

You tin can salvage a copy equally a new file, or in a different format, or to a different location in Office 2016.

Save a copy as a new file (Save As)

Tip:If you're going to create a new file, based on an existing file, merely only want your changes saved in the new file it'due south a proficient idea to practice the Salvage a Copy process first thing; before yous've made whatsoever changes. That way your original file will remain unchanged and all your edits volition exist in the new copy.

1. Press F12 or click File > Salve a Copy

2. By default Part volition save the copy in the same location equally the original. If yous want to save the new copy in a unlike location choose it at this point. If you lot're happy with the existing location go on to step 3.

3. Give your new copy a name and click Relieve.

Your original file volition be closed and yous'll now be working in the new copy you just created.

Tip:If y'all find yourself creating new files based on existing files often, you may desire to use templates to make the process easier and safer. Come across Create a template for more data.

Choose a different location to save your file

During the Salvage, or Relieve a Copy, process described above yous can choose a different location to save your file.

1. Select the cloud, web site, or device location where you want to save the file.

   Location	Description
   Sites – [Your Company Name]	SharePoint or Office 365 Groups certificate libraries
   OneDrive – [Your Company Name]	OneDrive for Business
   OneDrive – Personal	OneDrive for consumers via your Microsoft business relationship
   This PC	Your local device, including any connected hard drives or flash drives
   Browse	Opens the File Explorer and then you tin navigate to whatever location on your computer.

2. Select a folder from the Recent Folders listing, or click Scan if you don't see the location you want listed there.

3. Confirm the filename yous desire to utilise and click Save.

Save every bit a different, or older, format

You might want to salve your file in another format and so that you, or somebody else, tin can open the file in a unlike programme or older version. For example, yous might want to save your Word 2016 document as a Rich Text File (RTF) or your Excel workbook as a Comma-Separated Values (CSV) file.

1. Click the File tab.

2. Click Relieve As.

3. Choose a file location, such every bit OneDrive or This PC to store your file.

4. In the File name box, enter a new name for the file.

5. In the Save equally type list, click the file format that you lot desire to save the file in. For example, click Rich Text Format (.rtf), Word 97-2003 (.doc), Web Page (.htm or .html), or Comma Delimited (.csv).

   

   Notation:For more information about how to save files in PDF (.pdf) or XPS (.xps) formats, see Salve or convert to PDF or XPS.

6. Click Salve.

Salvage as a re-create, or to a dissimilar location in Office 2013.

1. Select the deject, web site, or device location where you want to relieve the file.

   Location	Description
   Sites – [Your Company Name]	SharePoint Server 2013 or earlier document libraries
   OneDrive – [Your Visitor Proper name]	OneDrive for work or schoolhouse
   OneDrive – Personal	OneDrive for consumers via your Microsoft business relationship
   Other web locations	Whatever other websites yous have file storage access to.
   Computer	Your local device

2. Select a folder from the Recent Folders list, or click Scan if you don't see the location you want listed there.

3. Confirm the filename you desire to use and click Save.

When you lot use the Salvage As dialog box, yous tin can also salvage the file to a new location by using the Navigation pane.

1. To choose a folder or type the path to a folder, employ the Address Bar.

2. To quickly run across locations you use often, utilize the Navigation pane.

3. To come across more file types, click the pointer.

Y'all tin can also employ the Save Equally dialog box to rename a file or modify the location of where you save the file by clicking a different folder.

You might want to save your file in another format then that you lot, or somebody else, tin can open up the file in a unlike program or older version. For example, you lot might desire to salve your Word certificate as a Rich Text File (RTF) or your Excel workbook every bit a Comma-Separated Values (CSV) file.

1. Click the File tab.

2. Click Salve Equally.

3. Cull a file location, such as OneDrive or This PC to shop your file.

4. In the File name box, enter a new proper noun for the file.

5. In the Salve as blazon list, click the file format that you lot want to save the file in. For case, click Rich Text Format (.rtf), Web Folio (.htm or .html), or Comma Delimited (.csv).

   

   Annotation:For more information nigh how to salvage files in PDF (.pdf) or XPS (.xps) formats, run into Save or convert to PDF or XPS.

6. Click Relieve.

If you are using Office 2010, you can save files in an earlier version of Office by selecting the version in the Save as type list in the Save As dialog box. For example, yous can salvage your Word 2010 document (.docx) every bit a 97-2003 document (.doc).

Notes:

• Office 2010 continues the use of the XML-based file formats, such as .docx, .xlsx, and .pptx, introduced in the 2007 Function release. Therefore, files created in Microsoft Discussion 2010, Microsoft Excel 2010, and Microsoft PowerPoint 2010 tin can be opened in the 2007 Role release programs without special add-ins or loss of functionality. For more information, see Open XML Formats and file proper name extensions.

• For more information about compatibility between files from different releases, run across Use the Compatibility Checker.

For information about saving Microsoft Access 2010 .ACCDB files into the older .MDB format encounter Catechumen an .accdb database to an before file format.

1. Click the File tab.

2. Click Save As.

3. In the File name box, enter a new name for the file.

4. Click Save.

When you apply the Relieve Every bit dialog box, you tin also save the file to a new location by using the Navigation pane.

1. To choose a folder or blazon the path to a folder, apply the Address Bar.

2. To chop-chop see locations you use oftentimes, use the Navigation pane.

3. To run into more file types, click the arrow.

You tin also use the Salve As dialog box to rename a file or change the location of where you lot save the file by clicking a different folder.

You might want to salvage your file in another format and then that yous, or somebody else, tin can open up the file in a unlike program or older version. For example, you lot might want to salve your Word document as a Rich Text File (RTF) or your Excel workbook equally a Comma-Separated Values (CSV) file.

1. Click the File tab.

2. Click Salve As.

3. Cull a file location, such as OneDrive or This PC to store your file.

4. In the File proper name box, enter a new proper noun for the file.

5. In the Relieve every bit type list, click the file format that you lot want to save the file in. For example, click Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv).

   

   Notation:For more than data about how to save files in PDF (.pdf) or XPS (.xps) formats, see Salvage or catechumen to PDF or XPS.

6. Click Save.

If you are using Part 2010, you lot tin salvage files in an before version of Office by selecting the version in the Save as type list in the Save As dialog box. For example, you lot tin salve your Word 2010 document (.docx) as a 97-2003 certificate (.doc).

Notes:

• Function 2010 continues the use of the XML-based file formats, such equally .docx, .xlsx, and .pptx, introduced in the 2007 Office release. Therefore, files created in Microsoft Discussion 2010, Microsoft Excel 2010, and Microsoft PowerPoint 2010 tin can be opened in the 2007 Office release programs without special add-ins or loss of functionality. For more than data, run into Open XML Formats and file name extensions.

• For more data about compatibility between files from different releases, meet Use the Compatibility Checker.

For information almost saving Microsoft Access 2010 .ACCDB files into the older .MDB format see Catechumen an .accdb database to an before file format.

We're listening

This article was updated January 29, 2020 equally a issue of your comments. If you found it helpful, and specially if you didn't, please employ the feedback controls below to let us know how nosotros can make it better.

See Likewise

• What is AutoSave?

• Rename a file

• Relieve or convert to PDF

• Store, share, and sync your files

• What happens when you sign out of Office

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Source: https://support.microsoft.com/en-us/office/save-back-up-and-recover-a-file-in-microsoft-office-a7f0a209-ad22-4212-bb53-6cd8e801a6fb

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